EUTCT Help: View Controlled Term List

Each page of the EUTCT application (other than the Home page) has a Help page that can be opened through the question mark button and 'Help' link in the top right of the application window.

• These help pages are optimised for a browser text size setting of 'Medium' (in Internet Explorer) or 'Default' (Firefox).
• Internet Explorer users: To adjust text size, click 'View' then select 'Text Size' and choose 'Medium' (or use CTRL +/-).
• Firefox users: To adjust text size, click 'View' then select 'Zoom' to access the the zoom options (or use CTRL +/-).
• The Help relating to the upper area of each page can be found by returning to the View Available Lists page:

• This Help page describes the content and functionality of the View Controlled Term List page of the application below 'You are here:' heading:

• To view the topics as they relate to the View Controlled Term List page, see the Contents, above, or scroll down the page using the scroll wheel on your mouse, or the arrow keys and Page Up/Down keys on your keyboard.

Guest users cannot download Controlled Term Lists so the 'Download XML' and Download CSV' options are unavailable.

Licensed and Secretariat users can download the entire currently viewed Controlled Term List, or parts thereof, based on their chosen search criteria.

The Search Criteria window (also known as the Simple Search) contains three fields that can be used for a variety of searches of the currently selected Controlled Term List:

If you have a Controlled Term's unique Term Identifier (which takes the form of a 12 digit code), enter this code in the Term Identifier field.

Enter the Term Identifier in the Identifier Search field. Now click the button. If your search is successful, the system displays its result which is the Controlled Term with the Term Identifier you entered. If your search is unsuccessful, check that you have the correct Term Identifier, or use a different, less specific search type, such as Search by Any Name, below.

If you know the name of a Controlled Term (i.e. Term Name), you can search using this tool:

Enter your search criteria in the Any Name field. Now click the button. The system returns all English Controlled Terms in the Controlled Term List containing the search criteria you entered in a Results list at the bottom of the page. E.g. A search for 'Human' in the Domain Controlled Term List, returns all Controlled Terms containing 'Human' in their English Term Name, English Short Name, or English Other Name. Tip: If you are unsure of the full English name, you may: Search for part of a Term Name. See the section Search by Part of a Term Name, below. to search for Term Names, Short Names and Other Names in other languages, use the .

If you only know part of an English Controlled Term Name, Short Name or Other Name simply enter the part of the Term Name or Short Name in the relevant field, then click to return results containing the entered text string.

• After entering the search criteria, click to return results in a Results list at the bottom of the page:
  

You may now search for a larger number of special characters, such as Ã, ®, ©, š, º, µ in all fields of the EUTCT search other than Term Identifier. The Search function allows searching for alphanumeric characters and special characters. Alphanumeric characters are defined as all the letters of the English alphabet and the numbers 0-9.

Click to open the Advanced Search page, where a more detailed and specific search can be performed. The Advanced Search Help is accessible through the Help link in the Advanced Search page.

This window contains all the Controlled Terms in a selected Controlled Term List if you haven’t made a specific search. If you make a specific search, the window contains only the Controlled Terms found in the search.

Click this link, which appears at the bottom of the page of certain Controlled Term Lists to view the Controlled Term List in an expandable, hierarchical format.

a	Identifier: The Identifier of a Controlled Term is a numerical value that allows a Controlled Term to be uniquely identified. The Term Identifier is exchanged between applications in order to identify the Controlled Term used. To sort the Controlled Terms by their Identifier, click the Identifier hyperlink or the greyed out sorting arrows (a). The default setting sorts by ascending alphabetical Term Name (see Sort Lists section for full details). Note: The EUTCT system automatically assigns a unique numerical Term Identifier of 12 digits to every Controlled Term in the terminology.
b	Term Identifier hyperlink: Click this to view the Controlled Term’s full entry.
c	Term Name: This is the official full name of the Controlled Term in English. To sort the Controlled Terms by their Term Name, click the Term Name hyperlink (a) or the sorting arrows (e). The default setting sorts by ascending alphabetical Term Name (see Sort Lists section for full details).
d	Controlled Term List Navigation: Click the navigation buttons (d) to view other pages containing Controlled Terms. See Navigating in the Controlled Term Lists Window section for full details.
e	Sorting Arrows: Click to activate or change sorting order by the selected criterion. Note: Click the column heading text hyperlink to perform the same function.
f	Short Name: This is the first or principle shortened, acronym or abbreviated version of the Controlled Term's name in English.
g	Status: This is the latest status of the Controlled Term. Key To Controlled Term Status CURRENT: Controlled Term is approved for use in new applications/records. PROVISIONAL: When a Controlled Term is entered into the system after the initial sign-off of the Controlled Term List, but prior to approval by the Terminology Evaluation Group (TEG). Note that this may not be used in every Controlled Term List. NON-CURRENT: The Controlled Term is not approved for use in new applications/records. The Controlled Term is not physically removed from the system and is maintained to cover legacy data. NULLIFIED: Used when a Controlled Term has been published in error and needs to be removed. UNDER CONSULTATION: The status of "Under consultation" is used to indicate that a Controlled Term is being made available for the consultation process on the content of the Controlled Term Lists prior to the initial sign-off of the Controlled Term List.
h	Terms per page: Click the button to choose the number of Controlled Terms that are displayed on each browser page.

• You can navigate to other pages in the Controlled Term List using the navigation buttons, as described below.
• Alternatively, you can enter a page number in the white field then press ENTER to view a particular page.
• To change the number of Controlled Term Lists you see on each page, use the ‘Terms per page’ drop-down to select 10, 20, 50 or 100 entries per browser page. The default number of Controlled Terms displayed is 20.

Use following buttons to navigate within Controlled Term Lists that extend over more than one page:

Active: Inactive:	Click to jump to the first page of the Controlled Term List.
Active: Inactive:	Click to jump to the previous page of the Controlled Term List.
	Click in the white field and enter a page number, then press ENTER on your keyboard.
Active: Inactive:	Click to jump to the next page of the Controlled Term List.
Active: Inactive:	Click to jump to the last page of the Controlled Term List.
	Click the button to choose the number of Controlled Terms that are displayed on each browser page.
	Click the button to sort a column by descending order of the selected criterion. Highest to lowest such as '10 > 1' or 'Z to A'.
	Click the button to sort a column by ascending order of the selected criterion. Lowest to highest, such as '1 > 10' or 'A to Z'.
	Click the button to sort a column by descending order of the selected criterion. Highest to lowest such as '10 > 1' or 'Z to A'.
	Click this link, which appears at the bottom of the page of certain Controlled Term Lists to view the Controlled Term List in an expandable, hierarchical format.

You can now sort Controlled Terms in ascending and descending order by certain attributes. Currently, these attributes are:

• Controlled Term Identifier
• Controlled Term Name
• Controlled Term Short Name
• Controlled Term Status

To sort the Controlled Terms by their Identifier, Term Name, Short Name or Status, click the hyperlink or the sorting arrows icon.

• The icon displayed indicates the current sorting criteria. In the above example, the Controlled Terms are sorted by ascending alphabetical order (A to Z) on their Short Name.

	Click the  icon to sort a column by descending order of the selected criterion.
	Click the button to sort a column by ascending order of the selected criterion.
	Click the  icon to sort a column by descending order of the selected criterion.

You may now choose the number of Controlled Terms that appear on each page from a range of options: 10, 20, 50 and 100. This is hoped to assist users of the Lists in viewing contents.

• Click the button to choose the number of Controlled Terms that are displayed on each browser page.

  Highlight and click the alternative number, as shown left. The page reloads with your new settings.

• The default number of Controlled Terms displayed on each page is 20.