EUTCT Help: View Available Lists

Click a link to view the help topic or scroll down the page.

Introduction

Each page of the EUTCT application (other than the Home page) has a Help page that can be opened through the question mark button and 'Help' link in the top right of the application window.

Click either the question mark icon or the text, to view the relevant help page of the EUTCT application in a new window.
These help pages are optimised for a browser text size setting of 'Medium' (in Internet Explorer) or 'Default' (Firefox).
Internet Explorer users: To adjust text size, click 'View' then select 'Text Size' and choose 'Medium' (or use CTRL +/-).
Firefox users: To adjust text size, click 'View' then select 'Zoom' to access the the zoom options (or use CTRL +/-).
To view the topics as they relate to the View Available Lists screen, see the Contents above, or scroll down the page using the scroll wheel on your mouse, or the arrow keys and Page Up/Down keys on your keyboard.

Click to return to Contents

Feedback

If you encounter any issues with these help pages or simply wish to request an enhancement to the content, please send your comments to eutct@ema.europa.eu for consideration. If deemed appropriate, they will be passed on to the development team for implementation in a future release.

Click to return to Contents

User Info

The User Info in the top right corner of the browser's window displays the user name you have logged in under (if any) as well as your role. In addition, the version of the application is displayed in the blue bar above.

These are the user roles available within EUTCT. Registered users may have more than one user name and role. Each of the roles described below details the functionality available within the system for a particular role. Note that some of the activities of certain roles currently take place outside of the system. If you do not have an EUTCT user role - and you feel that you have a valid justification for obtaining one - please complete the EUTCT Access Request form and send it your NCA Coordinator. The NCA Coordinator list can be downloaded here. If you have any questions relating to processes not currently covered by the system, please contact eutct@ema.europa.eu and address your query to the business experts. User Roles Guest: Guest users have read-only access to the EUTCT Controlled Term Lists. Guest users access EUTCT via the link at the bottom of the welcome page, which provides browse and search access to the available Controlled Term Lists. Licensed: In addition to the browsing and searching access to available Controlled Term Lists, Licensed users may also download full or parts of a Controlled Term List in XML (using the published schema) and CSV format (if practical) from the EUTCT system. Change Requestor: Change Requestor users can browse and search available Controlled Term Lists, but cannot download Controlled Term Lists in either XML or CSV format. Change Requestors may also request amendments to the content of the EUTCT system, as follows: Submit Change Requests using the EUTCT system Consume information concerning any submitted Change Request Note: For information about the Change Request process for EUTCT, please review the EUTCT Change Request Process document. For specific system instructions to make a Change Request, please see Change Requests for Controlled Terms in EUTCT, below. Secretariat: This user role is issued to members of EUTCT secretariat, who are responsible for managing all changes to the Controlled Terms that the EUTCT system contains. Secretariat users may perform the following activities, in addition to the activities described above: View changes proposed or made by other users Validate Change Request, enter annotations Approve minor Change Requests Inform Change Requestor Publish Controlled Term Lists Update the Controlled Term repository by adding or amending Controlled Terms or their attributes in the system Translator: The Translator user role is specifically issued to individuals appointed to translate Controlled Terms in EUTCT. Translator users may perform the following activities: Complete translations in the language of their designated translator role on a Term by Term basis Save translation changes for immediate viewing by all users View the Controlled Terms and their approved and unapproved translations Browse the Controlled Terms (but not download the list) Note: The TEG Member user role is issued to members of EUTCT Terminology Evaluation Group, who are responsible for reviewing and voting upon Change Requests made through the EUTCT Change Request Process. This user role is used within the Change Request component of EUTCT and cannot be used to login to EUTCT itself. Click to return to Contents Switching User Roles By default, when you log in to EUTCT, your 'strongest' role, as specified in your user name's Eudra Common Directory entry, defines your level of access to the system. However, if you possess multiple roles, you may wish to switch to another role without logging out and logging in again. All users possessing a role requiring log-in, can view EUTCT system with both their own role and the guest user role. Guest users do not have an option to view using any other role, though they do have the option to , if they are in possession of an EUTCT role, associated with the SSO username and password. To Switch User Roles To switch to other user roles, click the drop-down arrow alongside the role designation (a), and the roles available to your user name appear. In the above example, the user has the Secretariat role, which means all of the user roles in the system are available as options in the drop-down list (b). Click on the name of the role you'd like to switch to, and the screen will reload, displaying the page as that role sees it. Note: If you choose to switch roles on any page other than the View Available Lists page (the first page of EUTCT displayed after log in/Guest User access to EUTCT), the View Available Lists page loads, by default.

Click to return to Contents

Help

	Click ‘Help’ or the question mark symbol (shown, left) on the right of any page to view detailed contextual help for a particular page. All help pages contain a hyperlinked Contents section at the top of the page. Use the hyperlinks beneath each section (see immediately below for an example) of the open Help page to return to the top of the Help page you are reading.

Click to return to Contents

EUTCT Documentation

The EUTCT Supporting Documentation page is intended to be a repository of documents related to EUTCT. It contains a Glossary, Frequently Asked Questions (FAQs), What's New in the latest version of EUTCT and a complete list of the Available Controlled Term Lists.

Note: All users have access to this page.

	To open the Supporting Documentation page of EUTCT, click the link and the Supporting Documentation page appears. You can then click on the enclosed hyperlinks to open the various documents contained within the page. If you have any queries about the contents of this page, please email: eutct@ema.europa.eu

Click to return to Contents

Log On

To log on to the EUTCT application, you require a user name, user role and password to be allocated. Anyone with access to EudraNet automatically possesses 'read-only' guest user access.
If you have an EUTCT user role, then click the 'Log on' button (highlighted, above) to access the application through the Single Sign-On portal.
If you do not have an EUTCT user role - and you feel that you have a valid justification for obtaining one - please complete the EUTCT Access Request form and send it your NCA Coordinator.

The NCA Coordinator list can be downloaded here. The user roles are explained in detail above.
Once your request has been approved, the EUTCT Service Desk will add you to the requested role and inform you that access has been granted. If you do not have an SSO username and password they will create one for you.

Note: If you do decide to log on to the EUTCT system, we recommend that you always log off if you have to step away from a shared workstation.

Click to return to Contents

Home

	Click to return to the home page, which is the Welcome page of the EUTCT application:

a	Welcome to EUTCT : Registered users should click this name to log in to EUTCT. Note: If you are accessing EUTCT over the Internet, this link cannot be used to log in to the system. Only the link is available. Registered users must currently log in to access EUTCT via either the EudraNet address (http://eutct.eudra.org/) or the European Medicines Agency Intranet address (http://eutct.emea.eu.int/), depending upon the user's access privileges.
b	: This link provides guest access to EUTCT.
c	Click 'here' to open the 'About EUTCT' page, which contains information about the reasons for the development of the European Union Telematics Controlled Terms system, the access policy, copyright information and external providers of information.

Note: Users remain logged in when returning to the home page.

Click to return to Contents

View Available Lists

The View Available Lists page contains all currently available Controlled Term Lists.

	Click the 'View Available Lists' link (highlighted, left a) to jump to the View Available Lists page from any other page in the application. This page displays all the Controlled Term Lists currently in the EUTCT system.

Click to return to Contents

Change Requests for Controlled Terms in EUTCT

A Change Request is the process by which contributors to the EUTCT system add, amend, change the status of, or remove Controlled Terms and Controlled Term Lists from a published Controlled Term List.

It should be noted that a Change Request may be submitted only by users possessing the Change Requestor or Secretariat roles.
Guest Users, Licensed Users and Translator Users can neither view Change Requests, nor initiate a Change Request.
To apply for a user role, please contact your NCA Coordinator whose details are in the NCA Coordinator list

Click to return to Contents

View Change Requests

As a Guest user, it is not possible to view or make change requests to Controlled Terms in the EUTCT system, so the link is not active (see highlight below).

A Change Request is the means by which contributors to the EUTCT system request to add, amend, or remove Controlled Terms from a published Controlled Term List. The Change Request Process is the process that involves the submission, validation and approval procedures that apply to the Change Requests.

	To make and view Change Requests, eligible users should apply for a Change Requestor role. To apply for a user role, please contact your NCA Coordinator whose details are in the NCA Coordinator list. To learn more about the Change Request Process in EUTCT, download the EUTCT Change Request Process document.

Click to return to Contents

Available Lists

This is the centrepiece of EUTCT. All the published Controlled Term Lists may be accessed, sorted and searched here. The links in this list provide access to each of the Available Controlled Term Lists, as well as information and attributes, relating to each published Controlled Term List.

Note: Due to licensing stipulations over the visibility of certain Controlled Term Lists, the number of Controlled Term Lists available depends upon your user role and the environment. Click hyperlink at the top of the View Available Lists page to open Supporting Documentation page. The EUTCT - Available Lists document contains full details of the Controlled Term Lists available by user role.

To open a Controlled Term List, click the relevant Controlled Term List's link (c), under the List Name heading b. To sort the Controlled Term Lists by their List Identifier (a), List Name (b), click the hyperlink heading or their respective sort icons. Note: The default setting sorts by ascending alphabetical List Name (see Sort Lists section for full details). Click the navigation buttons (d) to view other pages containing Controlled Term Lists. See Navigating in the Available Lists Window section for full details. To read information concerning a particular Controlled Term List in EUTCT, including a description, click the List Information link (g) under the List Information heading (f). To view information concerning a particular Controlled Term List's Attributes, move the mouse cursor over the relevant List Attributes (e.g. i) link under the List Attributes heading (h). The Lists per page option (j) lets you decide how many Controlled Term Lists you wish to see per browser page. Note that this option is available at the bottom of each page, too. Note: If you choose a large number, you will need to scroll in your browser window to view all the List entries. Additional Controlled Term Lists will be added in future versions of EUTCT.

Click to return to Contents

List Identifier

The List Identifier column contains the unique List Identifier in the EUTCT system for a given Controlled Term List.

To open a Controlled Term List, click the relevant Controlled Term List's link (under the List Name heading b, above).
To sort by descending numerical order, click the icon, once. Click again to sort by ascending numerical order.
Click the navigation buttons to view other pages containing Controlled Term Lists (d), or enter the page number you wish to go to and press ENTER on your keyboard.
To change the number of Controlled Term Lists on each page, click the ‘Lists per page’ drop-down and select from 10, 20, 50 and 100. The default number of Controlled Term Lists displayed is 20.

Click to return to Contents

List Name

The List Name column contains the names of all of the currently available Controlled Term Lists in the EUTCT system.

To open a Controlled Term List, click the relevant Controlled Term List's link (under the List Name heading b, above).
- By default, the Controlled Term Lists are sorted in ascending alphabetical order. To sort by descending alphabetical order, click the icon, once. Click to sort by ascending alphabetical order, again.
Click the navigation buttons to view other pages containing Controlled Term Lists (d), or enter the page number you wish to go to and press ENTER on your keyboard.

Click to return to Contents

Navigating in the Available Lists Window

You can navigate to other pages of Controlled Term Lists using the navigation buttons, as described below.
Alternatively, you can enter a page number in the white field then press ENTER to view a particular page.
To change the number of Controlled Term Lists you see on each page, use the ‘Lists per page’ drop-down to select 10, 20, 50 or 100 entries per browser page. The default number of Controlled Term Lists displayed is 20.

Use following buttons to navigate within the Available Lists Window:

Active: Inactive:	Click to jump to the first page of the List of Available Controlled Term Lists.
Active: Inactive:	Click to jump to the previous page of the List of Available Controlled Term Lists.
	Click in the white field and enter a page number, then press ENTER on your keyboard.
Active: Inactive:	> Click to jump to the next page of the List of Available Controlled Term Lists.
Active: Inactive:	Click to jump to the last page of the List of Available Controlled Term Lists.
	Click the button to choose the number of Controlled Terms that are displayed on each browser page.
	Click the button to sort a column by descending order of the selected criterion.
	Click the button to sort a column by ascending order of the selected criterion.
	Click the button to sort a column by descending order of the selected criterion.

Click to return to Contents

List Version

The List Version column contains the version details of the currently published Controlled Term Lists. The versioning system is dependant upon the list owner's own criteria. For example: 11.0 or 2007. EUTCT Internally Managed Controlled Term Lists have an incremental revision number that is not displayed.

If List Version information is not available, this is because it is not applicable.
Click the navigation buttons to view other pages containing Controlled Term Lists (d), or enter the page number you wish to view and press ENTER on your keyboard.

Click to return to Contents

List Information

Controlled Term Lists Information documents for each of the Controlled Term Lists are maintained by the Terminology Evaluation Group.

List Information provides an understanding of a Controlled Term List's expected use, the domain it operates within, its owner, whether Change Requests can be made for Controlled Terms within it, and other potentially useful information.
Click the link alongside the relevant Controlled Term List to download and view the document containing List Information. Detailed instructions are provided below.

Note: For this release, the role of the Terminology Evaluation Group is performed by the Terminology Sub-Group of the EUTCT Telematics Implementation Group.

Downloading List Information

To read information concerning a particular Controlled Term List in EUTCT, including a description, click the link (a) under the List Information heading. Note: Depending on your browser’s settings, a ‘File Download window appears. If it does appear, choose the option that best suits your needs from SAVE or OPEN.
A Word document containing the selected Controlled Term List's information automatically opens (See right, for an example). If you discover an error in the content, please send your comments to eutct@ema.europa.eu for consideration. If deemed appropriate, they will be passed on to the Terminology Evaluation Group for implementation. Note: In certain cases, List Information documents do not open in the currently active Microsoft Word document window, which results in an error message: "Member Not Found" or "Object does not support Automation". This is a known Microsoft issue. Users are advised to close the existing Word document window, and then click the desired List Information link a second time to open a new document window.

Click to return to Contents

List Attributes

Controlled Term List Attributes are updated by the Terminology Evaluation Group and maintained by the EUTCT Secretariat.

Move your mouse over the List Attribute text for the chosen Controlled Term List for a quick way to get information on a particular Controlled Term List, including the List’s Owner and its Last Modified Date.

	To read information concerning a particular Controlled Term List's Attributes, move the cursor over the List Attributes link (highlighted left) under the List Attributes heading and a pop-up appears (see screenshot, left). If you discover an error in the content, please send your comments to eutct@ema.europa.eu for consideration. If deemed appropriate, they will be passed on to the Terminology Evaluation Group for implementation.

Click to return to Contents

Sort Lists

You can now sort Controlled Term Lists in ascending and descending order by certain attributes. Currently, the system allows sorting by Controlled Term List Identifier and Controlled Term List Name.

To sort the Controlled Term Lists by their List Identifier or List Name, click the hyperlink or the sorting arrows icon (see screenshot above).
The icon displayed indicates the current sorting criteria. In the above example, the Controlled Term Lists are sorted by their default of ascending alphabetical order (A to Z).

Note: The default setting sorts by ascending alphabetical List Name.

	Click the icon to sort a column by descending order of the selected criterion. Highest to lowest such as '10 > 1' or 'Z to A'.
	Click the icon to sort a column by ascending order of the selected criterion. Lowest to highest, such as '1 > 10' or 'A to Z'.
	Click the icon to sort a column by descending order of the selected criterion. Highest to lowest such as '10 > 1' or 'Z to A'.

Click to return to Contents

Change Number of Lists Per Page

You may now choose the number of Controlled Term Lists that appear on each page from a range of options: 10, 20, 50 and 100. This is hoped to assist users of the Lists in viewing contents.

Click the

button to choose the number of Controlled Term Lists that are displayed on each browser page.

	Click the alternative number, as shown left. The page reloads with your new settings. In this example, up to fifty entries may be displayed on one page.

The default number of Lists displayed on each page is 20.

Note: If you choose a large number, you may need to scroll in your browser window to view all the entries on a page.

Click to return to Contents

Contents

Introduction

Feedback

User Roles

Switching User Roles

To Switch User Roles

Change Requests for Controlled Terms in EUTCT

List Identifier

List Name

List Version

List Information

Downloading List Information

List Attributes